Director Code of Conduct

Background & Purpose

The Founding Members have prepared a draft for a Director 'Code of Conduct' to ensure high standards for future Directors, and to provide them with a tool to hold each other accountable. The code of conduct can be used as a set of directions to educate new board members and in the event of problematic board dynamics, it can serve as a reminder of how to handle difficult situations and set the tone for conduct around the board table.

The following draft will be presented to Cooperative members at the 'Members Meeting' on November 22, 2025. Members may vote to approve, amend or repeal them. Once, and if they are, accepted, future elected Directors will be required to sign them.

In preparing the Code of Conduct document the founding members primariy used information supplied at the Co-op Creator at this link.

Draft Code of Contact - Awaiting Member Feedback and Approval

Purpose: The Directors of the Cooperative shall uphold the standards set forth in the code of conduct to ensure the well-being of the Cooperative, to ensure compliance with relevant laws and regulations placed upon the Cooperative, and to preserve integrity and collegiality among Directors. The Board of Directors will agree to the following covenants:

1. Duty of Care: I shall exercise due care and diligence in the performance of my duties as a Director of the Travel-ING On Tourism Cooperative. I shall attend board meetings, review materials provided to the Directors, ask questions, and make decisions that I feel are in the best interest of the Cooperative. I shall not make decisions or act in a way that is detrimental to the Cooperative.

2. Duty of Loyalty: In my capacity as a Director of the Travel-ING On Tourism Cooperative, I shall act in the best interest of the Cooperative rather than my own interests or those of another entity to which I have a fiduciary duty.

3. Confidentiality: I shall maintain confidentiality of all information obtained in my duties as a Director of the Travel-ING On Tourism Cooperative. I shall only disclose information from Board meetings, decisions, or materials legally necessary for public disclosure or if deemed appropriate by the Board.

4. Conflicts of Interest: I shall declare any actual or perceived conflicts of interest and shall not participate in any discussion or decision in which I have a conflict of interest. I shall also inform the Chair of any instance where another Director fails to disclose an actual or perceived conflict of interest.

5. Compliance: I shall, to the best of my ability, ensure the Board of Directors and the Travel-ING On Tourism Cooperative are compliant with all applicable laws, regulations, and ethical standards. I shall follow the policies and standards set by the Cooperative’s Board.

6. Cooperative Values: I shall uphold the values and principles of the Travel-ING On Tourism Cooperative in my work as a Director.

7. Diversity and Inclusion: I shall promote openness, diversity and inclusion in hiring practices, contracting, nominations, and board business.

8. Fair and Respectful: I shall treat all employees, members, Directors, and other stakeholders with respect and fairness and shall not engage in discriminatory behaviour, harassment, or unfair practices.

9. Accountability: I shall hold myself and other Directors accountable ensuring we fulfill our responsibilities as Directors, our duties to the Travel-ING On Tourism Cooperative, and the standards adopted by the Board.

10. Continuous Improvement and Learning: I shall participate in learning opportunities available to me as a Director of the Travel-ING On Tourism Cooperative and will seek out opportunities to enhance my skills as a Director.

An approved PDF copy will be provided to elected Directors for signatures.